Planning Review Committee: Mill Street Student Block

And so we get to the Planning Review Commitee meeting that will reconsider the planning decision made at the last West Area Committee.  This is the first Planning Review Committee meeting I've chaired as the first meeting happened while I was in Bonn on the twinning trip.  I was very keen to get things right so ran the meeting as carefully and inclusively as I could.

I should point out that "review" is a slightly confusing name for this committee as its job is not to review the previous decision and the process followed to reach it, but rather to take a fresh look at the planning application and make a new decision based on all the evidence presented.

All objectors had time to speak as did the applicant's agent.  The planning officer (Murray Hancock) gave a very informative and useful report and though he was recommending approval, that is just one of the opinions we as a committee were to consider.  We had some debate among councillors and then a motion was put  seconded to refuse the application and this received almost unanimous assent.  The application was thus refused.

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Mill Street Site Visit

One of the planning applications that was approved on 13 July at West Area Planning Committee was for some accommodation for students of a local college to fit in a strip of land between the back of houses on Mill Street and the railway, just south of Oxford Station.  At West Area Planning Committee councillors and officers had largely spoken highly of it and it was given planning permission (although not unanimously).

The council has a procedure after such decisions where if 12 councillors request it the decision is "called in" and get re-determined at Planning Review Committee.  That happened in this case.  I am chair of the Planning Review Committee so decided that we should actually visit the site to see how things would look from the neighbouring properties and well as from other angles.  Quite a few members of the committee attended the visit and we were accompanied by Murray Hancock, one of the City Council's senior planners, as well as some local residents and the agent for the applicant so he could let us onto the site.

I found the visit extremely informative and instructive and I think councillors much better equipped to made informed decisions in the actual committee meeting.

There was some controversy over the accuracy of pictures submitted and I was slightly amused at this one (although the whole issue is of course a serious one) as I think it looks like the mockup of the propsed building is floating in the air!

Electronic Committee Management

I attended a brief training session today about the new software the City Council is adopting to better manage information about committees and councillors.  I have to say I was quite impressed with it.  It should make finding things much easier for the public and it will hold us councillors better to account as it records meeting attendance too!

West Area Planning Committee

I attended this meeting today as I wanted to see the outcome of the planning application to change the use of three shop units in Gloucester Green to A3 food use.  The meeting was ably chaired by Oscar Van Nooijen and there was some good discussion on all the applications considered.  The biggest item on the agenda was the St. Clements' Car park application but that was deferred.

Much discussion ensued on the Gloucester Green application and the voting was a dead heat.  I am pleased that Oscar used his casting vote as chair to decline the permission as I think three extra late-night food outlets in that area would have caused intolerable problems for the residents of the flats on Gloucester Green (the Chilterns).

The meeting papers are available online.

Full Council

Today was Elise Benjamin's first full council as Lord Mayor and thus chair of the meeting.  It was not too long a meeting and had the normal political gesturing and grandstanding.  Following some actual and anecdotal evidence about a worrying trend of landlords pulling out of the HMO market, I made the following statement on notice:

"Lord Mayor, I want to make a brief statement about the implementation of new additional HMO licensing scheme. While I recognise and fully support the vital work of holding landlords to account and ensuring adequate and safe conditions for tenants I do want to sound a note of caution about discouraging landlords to stay in the HMO market.



Oxford is a lively and vibrant City and has a large population of young people trying to make their way after School, College or University.  Housing is scarce and expensive and living in HMOs is the only way many such people can afford to stay in Oxford.  I have seen one example (next to my own home) and heard of others where I wonder if perhaps this council is requiring more work than is strictly necessary on properties that are being used as-built (i. e. with no extra bedrooms or partitions, or rooms being used as bedrooms that were intended for other use), and to modern building regulations standards. While I of course understand the duty of care the council has to HMO-residents I hope that will be kept in balance with the need to maintain a supply of HMOs for those who are not able to afford to live in our wonderful City of Oxford any other way. Our City's economy is strong and healthy and this is due in no small part to the number of skilled professionals that live here.  I would hate to get into a position where they can no longer afford to live in Oxford because too many landlords have chosen to leave the HMO market.



It is a delicate balance and I certainly have no sympathy for landlords that don't look after their properties ensuring they are safe for their tenants, nor for tenants who engage in antisocial behaviour.   On the other hand I don't want to see tenants who are responsible members of the community who do not keep neighbours awake, do not have loud parties, do not abuse parking and properly manage their refuse and recycling to be the unintentional victims of a licensing regime that is meant to protect them, not drive their landlords out of the rental market and therefore them out of their homes.



I am grateful to officers for taking the time to discuss this issue with me in the last week or so and grateful for all the excellent work they are doing in bringing Oxford HMO stock up to a good and safe standard.  I also welcome the fact that the council has taken my comments on board and I'm sure officers will bear them in mind when making future assessments of works required to recently-built and/or non-overcrowded residential dwellings.  I will be asking the portfolio member for housing for an update in a question to council later in the year on progress in this important and delicately-balanced area.



Thank you"

Cllr Ed Turner gave me a constructive reply on behalf of the administration and I do hope the administration will make sure the HMO policy is applied in a sensible way in future - Oxford cannot afford to lose all its HMO stock.

Licensing Training

This was an all-day event for which I and lots of others took a day's leave.  It was led by Barrister Leo Charalambides of Ely Place Chambers Licensing Group.  We covered lots of ground and it was pleasing to hear a case that we had covered in the past referred to by Leo as an example of good practice that he often quotes when training others.

It was all quite technical, but also very practical stuff.  I entirely approve of the advice to know your own authority's statement of licensing policy well, and this particularly applies to me as my name is on it!

There was also some good advice about how to lay decisions out clearly, with their evidential basis, as this would hopefully make them more robust to appeal.

It was extremely useful having a day to reflect on licensing while not actually having a licensing decision to make and it was also fascinating hearing what a Barrister had to say when he wasn't representing an applicant in a license hearing.  I am grateful to Leo for being so frank, honest and helpful.

Planning briefing

This was an interesting session, put on for councillors about some new planning law that is currently being discussed in parliament.  It felt a bit odd to be having a theoretical discussion about something that's not even law yet but I guess it was useful nonetheless.

Code of Conduct Training

A 90 minute training session today reminding us about the need to declare interests and the need to be consistent in doing so.

We also learned about pre-disposition and pre-determination and the difference between the two.